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Job Openings – Office Manager

Job Openings – Office Manager

August 5, 2014 by  
Filed under Employment


 
 
WGTS 91.9
Job Description
Title: Office Manager/Full-time

Job Title: Office Manager
Reports to: Vice President/General Manager
FLSA Status: non-exempt

Summary

A great opportunity to work with a dedicated staff who share hope and encouragement with our Nation’s Capital. If you enjoy working with people, and serving, then please apply. The Office Manager oversees WGTS 91.9′s Service Gateway, and supports the station by coordinating office operations and procedures in order to ensure the station is effective and efficient.

WGTS 91.9 is a listener-supported non-commercial radio station that is a federally recognized 501 (c)(3) non-profit organization, and is a self-supporting subsidiary of Washington Adventist University.

Essential Duties and Responsibilities include the following. (Other duties may be assigned).

Office Administration

  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

General Administration

  • Provides administrative support to the Vice President/General Manager and other management staff at the station.
  • Contributes to team effort by accomplishing related results as needed.
  • Supports station events (i.e. concerts, church events, fundraisers) by assisting with set up and organization of events, some of which may occur on the weekend.

SUPERVISORY RESPONSIBILITIES

  • Received:
    • Receives direct supervision from Vice President/General Manager and other management staff.
  • Given:
    • Has a direct supervisory responsibility over student employees and volunteers.
    • Carries out supervisory responsibilities in accordance with the station’s policies and applicable laws. Responsibilities include, but are not limited to, interviewing, hiring and training student employees; planning, assigning and directing work, appraising performance, rewarding and disciplining student employees, addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential  functions.
 
Education and/or Experience

  • High school diploma and five or more years of office manager experience.
  • Demonstrated administrative experience supporting a team in a fast-paced environment.
  • Proven experience managing seasonal and variable hour employees and volunteers.
  • Experience tracking budgets.
  • Familiar with basic HR and Finance functions.

Language Skills

  • Superior command of English grammar and spelling.
  • Excellent verbal and written communication with strong presentation skills.

Mathematical and Technology Skills

  • Basic computational skills using a calculator.
  • Working knowledge and application of Microsoft Office Suite, including Word, Excel, PowerPoint; spreadsheet and database.
  • Ability to understand and use unfamiliar software quickly.

 Other Skills and Abilities:

  • Excellent interpersonal and conflict resolution skills.
  • A demonstrated ability to lead direct reports and others with proven ability to influence at all levels.
  • The ability to work on a team and independently.
  • An impeccable attention to detail and reliability.

Physical Demands

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual disabilities to perform the essential functions.
  • The employee will periodically be called upon and must be able to work long hours under stressful conditions.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.

   Work Environment

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Salary will be based on candidates’ education and experience.

Benefits:
Full fringe benefit plan includes but not limited to:

  • Health care, including vision, dental, and prescription drugs
  • Flexible Spending Plans
  • Competitive 403B plan
  • Individualized retirement planning sessions
  • Tuition assistance for employees and dependents
  • Life insurance including supplemental and accidental death and dismemberment policies.
  • Long Term Disability
  • Supplemental Long Term Care
  • AFLAC insurance
  • Legal Assistance Program
  • Paid time off
  • Wellness programs
  • Professional Development